Free tool

Paperwork has a cost. Today we put a number on it.

Q: Which documents count?

Any document that someone reads and types today: supplier invoices, delivery notes, purchase orders, statements, forms.

Q: Are the "with automation" values a promise?

No. They are example values for the automated scenario, not measured results, and you can edit them before generating the comparison.

Q: What does Vantegrate do with my data?

We use your details to send you the report and Vantegrate updates, which you can stop anytime. The result on screen is still free and requires no sign-up.

Every document typed by hand costs time, errors and a delayed close. Calculate how much, with your data.

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Preloaded values are editable references. The formula is in plain sight. The result comes from your data, not from promises.

CurrencyChanges the format only; it does not convert values.

Example scenario: the preloaded values are an editable starting point, not market averages. Replace them with yours.

Documents processed per montheditable reference

Invoices, delivery notes, POs, etc.

Minutes per documenteditable reference

min

Hourly cost of the administrative teameditable reference

In the selected currency.

Data entry error rateeditable reference

Cost of fixing an erroreditable reference

Rework, reconciliation, claims.

People dedicated to data entry (FTE)editable reference

Optional, for the reallocation section of the report.

Monthly paperwork cost

$1,117

Estimated potential with your data, at your current pace. Not a promise.

Cost per document

$1.12

Manual entry + error correction.

Data entry hours per month

83.3 h

Team time spent typing documents.

Live counter

At your current operating pace, the time you have spent on this page equals:

0.0

documents typed

$0.00

in process cost

Report comparison

Example values for the automated scenario, editable.

Minutes per document (automated)editable reference

min

Error rate (automated)editable reference

Manual vs automated over 12 months + hours reallocation. The result on screen is free and requires no sign-up.

How do we calculate this?

hoursPerMonth   = docs x minPerDoc / 60
entryCost       = hoursPerMonth x hourlyCost
errorsPerMonth  = docs x errorRate
errorCost       = errorsPerMonth x costPerError
monthlyCost     = entryCost + errorCost
annualCost      = monthlyCost x 12
costPerDoc      = monthlyCost / docs

With your current data

Documents per month: 1,000
Minutes per document: 5.0
Hourly cost: $8.00
Error rate: 3.0%
Cost per error: $15.00
Dedicated FTE: 2.0

The result is an estimated potential based on your data, not a promise of results.

Send this link to whoever signs off on the budget.

About this tool

What the Hidden Paperwork Cost Calculator measures

Typing invoices, delivery notes and contracts by hand looks free because nobody bills for it, but it eats up hours, creates errors and delays collections.

How the cost of manual data entry is calculated

The tool starts from four numbers: the documents your team processes per month, the minutes each one takes, the hourly cost of the people doing it and the data entry error rate. From there it gets the cost per document and projects it per month and per year, including the rework that data entry errors create.

The preloaded values are editable reference values and the formula is in plain sight, so every step of the calculation can be audited.

The comparison with automated processing

The result lets you compare against intelligent document processing: extracting data from invoices and delivery notes automatically with AI, validating it and loading it into your ERP. That is the problem Arconte solves, and the reason the cost of paperwork is often the fastest business case to get approved.

The downloadable PDF includes the 12-month manual vs automated comparison and a block on reallocating your team's hours.

Frequently asked questions

Which documents count?

Any document that someone reads and types today: supplier invoices, delivery notes, purchase orders, statements, forms.

Are the "with automation" values a promise?

No. They are example values for the automated scenario, not measured results, and you can edit them before generating the comparison.

What does Vantegrate do with my data?

We use your details to send you the report and Vantegrate updates, which you can stop anytime. The result on screen is still free and requires no sign-up.